Overview
Expenditure account codes are standardized systems of numbers used to identify goods and services being purchased. They can help make procurement processes more efficient and organized, and can also be used to identify suppliers' products and services. When purchasing technology, there are some expenditure account codes that should be used in accordance with the type of technology you are purchasing. This article is to outline the various IT-related account codes, along with the goods and services to which they pertain.
Technology Catalog
Computer Accessories & Supplies
| Accessory/Supply |
Account Code |
| Carrying Case (Laptop) |
739000 |
| CDs |
739000 |
| Docking Station (Laptop) |
739000 |
| Monitors (Computer) |
739250 |
| Mouse (Computer) |
739000 |
| Mouse Pad (Computer) |
739000 |
| Printer Cartridge(s) |
739000 |
| Printer/Scanner |
739250 |
| Servers |
739250 |
| Sound Bar |
739000 |
| Surge Protector |
739000 |
| Uninterruptable Power Supply (UPS) |
739250 |
| UPS Hot Swap Batteries |
739250 |
Computer Software (Applications)
| Type |
Description |
Account Code |
| New Software/Applications < $75,000 (Approval Required) |
For new software/upgrade purchases used on individual computers, site and server licenses, etc. Not used for renewals |
739100 |
| New Software/Applications >= $75,000 (Capital Project, Approval Required) |
For new software/upgrade purchases that are intended for departmental or university-wide use. Not used for renewals |
793800 |
| Software Renewals |
Maintenance contracts used for software (i.e. Adobe, Articulate, etc.) |
763000 |
Computer Hardware (Systems)
| Type |
Description |
Account Code |
| New Hardware/System < $5,000 (Approval Required) |
For computer systems costing less than $5,000 (i.e. Dell laptops, towers, iMacs). Not used for warranties. |
739200 |
| New Hardware/System >= $5,000 (Approval Required) |
For computer systems costing $5,000 or more. Not used for warranties. |
793300 |
| Hardware Contracts/Support/Warranties |
Maintenance contracts, support or warranties used for computer hardware (i.e. AppleCare) |
763050 |
Audio/Video Equipment (Classroom Technology)
| Type |
Description |
Account Code |
| New AV Equipment < $5,000 |
For audio/video equipment costing less than $5,000. |
739300 |
| New AV Equipment >= $5,000 (Approval Required) |
For audio/video equipment costing $5,000 or more. |
793550 |