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This article explores Microsoft Copilot, its functions, and the differences between the Copilot Chat (free) and Microsoft 365 Copilot (paid) within the Microsoft 365 environment. We want to emphasize the importance of Enterprise Data Protection and offer insights into how Copilot can enhance productivity across various Microsoft applications.
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What is Copilot?
Microsoft 365 Copilot is an AI-powered productivity tool that integrates with Microsoft 365 apps like Word, Excel, PowerPoint, Outlook, and Teams. NEOMED has chosen Copilot as the Generative AI platform because it can make informed responses with contextually relevant responses based on the user’s data and activities within the Microsoft 365 environment (including Teams sites). Microsoft Copilot includes Enterprise Data Protection when using your NEOMED account, and does not feed information to large language models (LLMs).
For more on the architecture and Microsoft ecosystem: Copilot extensibility in the Microsoft 365 ecosystem
Enterprise Data Protections for Using Copilot
Microsoft 365 Copilot offers robust enterprise data protection measures to ensure the security and privacy of user data. These protections include:
- Encryption: Data is encrypted both at rest and in transit, ensuring that it remains secure throughout its lifecycle.
- Data Privacy: Microsoft does not use your data for training foundation models. Prompts, responses, and data accessed through Microsoft Graph are not used to train LLMs.
- Access Controls: Copilot respects NEOMED's identity model and permissions, inheriting sensitivity labels, applying retention policies, supporting audit interactions, and following administrative settings.
- Compliance: Microsoft 365 Copilot complies with existing privacy, security, and compliance commitments, including GDPR and the EU Data Boundary.
These measures ensure that your data is protected and used responsibly, providing a secure environment for leveraging AI capabilities within the Microsoft 365 ecosystem. You must log in with your NEOMED account to make use of the enterprise data protection.
Free Access to Copilot
A free version of Microsoft Copilot is available to all NEOMED students and employees. This includes access to Copilot Chat and the Microsoft Edge Browser Copilot.
You must utilize your NEOMED credentials to be covered under enterprise data protection.
Copilot Chat
You can access Copilot Chat through a web browser at microsoft365.com/chat and logging into your NEOMED account. NEOMED Microsoft account, Microsoft Copilot will provide you with Enterprise Data Security, indicated by the green check on a shield.
When logged into your NEOMED account, Microsoft Copilot will provide you with Enterprise Data Security, indicated by the green check on a shield.
Edge Browser Copilot
Copilot Chat is available in the Microsoft Edge browser on Windows and MacOS. To access Copilot, simply open the Edge browser and look for the Copilot icon in the upper right (Windows) or upper left (macOS) corner.
When logged into your NEOMED account, Microsoft Copilot will provide you with Enterprise Data Security, indicated by the green check on a shield.
Once you have logged into Edge, you may be prompted to log in once more when you select the Copilot icon in the upper corner of the web browser.
Once logged in with your NEOMED account, you should see the green shield with the checkmark, indicating that Enterprise Data Protection is in place for your session.
Paid Access to Microsoft 365 Copilot (Faculty & Staff)
Additional features of Microsoft Copilot can be accessed with an annual license. This is currently unavailable but is being assessed for use by NEOMED employees.
Microsoft 365 Copilot Functions
With a paid subscription to Copilot, you can also use Copilot in the Microsoft 365 suite of products like Word, PowerPoint, Excel, Outlook, and Teams.
Copilot with Excel
You can use Copilot with Excel to:
- Generate formulas, charts, tables, and pivot tables for your data.
- Format your data with conditional formatting, data validation, and filters.
- Analyze your data with descriptive statistics, regression, and forecasting.
- Summarize your data or a range of cells.
- Research information and facts related to your data.
Copilot with Outlook
You can use Copilot with Outlook to:
- Generate content for your email based on your subject, recipient, and purpose.
- Format your email with fonts, colors, and styles.
- Edit and proofread your email with suggestions and corrections.
- Summarize your email or attachment.
- Research information and facts related to your email.
Copilot with PowerPoint
You can use Copilot with PowerPoint to:
- Generate content for your slides based on your topic, style, and tone.
- Format your slides with themes, layouts, transitions, and animations.
- Edit and proofread your slides with suggestions and corrections.
- Summarize your slides or a section of them.
- Research information and facts related to your slides.
Copilot with Teams
You can use Copilot with Teams to:
- Generate content for your chat messages based on your topic, tone, and audience.
- Format your chat messages with emojis, gifs, and stickers.
- Edit and proofread your chat messages with suggestions and corrections.
- Summarize your chat messages or conversation.
- Research information and facts related to your chat messages.
Copilot in Teams Meetings
For Copilot to work in Teams meetings, the meeting must have transcriptions enabled. Also, the Teams meeting must be hosted by someone in NEOMED's environment. (If you are invited to a vendor’s Teams site, for instance, Copilot will not work with their licensing.)
Copilot App in Teams
Also, you can use Copilot within Teams as an app to help you. To install the app, within the Teams application, select the ellipses from the left side bar, search Copilot and then select Copilot. If you would like to keep it on your side bar, right click on the Copilot logo and pin.
Copilot with Word
You can use Copilot with Word to:
- Generate content for your document based on your topic, style, and tone.
- Format your document with headings, lists, tables, and images.
- Edit and proofread your document with suggestions and corrections.
- Summarize your document or a section of it.
- Research information and facts related to your document.
Training and Resources
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