How to Schedule Zoom Meetings in Your Canvas Course

Overview

This article details how to schedule a Zoom meeting within Canvas - NEOMED's Learning Management System (LMS). Before you begin, you must have active university accounts for both Canvas and Zoom. If you would like to connect with students using Zoom as your conferencing tool, you have the ability to add a Zoom Meeting to your Canvas Course, Course Announcement, Module, or via Calendar. The Zoom sessions will start when you join, and will run until you end the meeting. You do not have to update the link to start a new session. When you're ready for your next class to start, the same link allows the next group of students to join.

Note - Zoom will launch in a new tab, and if students are on a mobile device they will need the Zoom app, or can call in to participate via phone. 

Using Zoom

1. Sign in to both Zoom and Canvas using your NEOMED Single Sign On (SSO).
2. Within your Canvas course, click the Zoom button in the left navigation menu.
   • Note: When you launch Zoom, a pop up window will appear. This window contains various links for "How do I"...do this or that. You can access these links to learn more about using Zoom in Canvas.

3. Next, close the pop up window and select the "Schedule a new meeting." button. 
4. Enter the following information and/or select the following options for your meeting:
   • Topic: Your course number is pre-filled. Modify the title as needed.
   • Description (optional): Enter in an optional meeting description.
   • When: Select a date and time for your meeting. You can manually enter any time and press enter to select it. For example, you can enter 15 in the minutes field to schedule a time with a 15-minute increment.
     • 
   • Duration: Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.
   • Recurring Meeting (optional): Recurring meetings must be sequential. If there is a time that the date changes out of the sequence you should only add those classes that are in the recurring schedule and schedule the ‘outliers’ independently.
     • Select the Recurring Meeting checkbox.
     • Recurrence: Select how often you need the meeting to recur: Daily, Weekly, Monthly, or No Fixed Time. Meetings can recur up to 50 times, so if you need more than 50 recurrences, use the No Fixed Time option.
     • End Date: Enter the date that your recurring meeting will end by.
   • Security:
     • Passcode: Enter a meeting passcode for additional security.
       • Note: When you share the meeting link, the passcode is automatically included.
       • Please refrain from sharing the link (and thus, the password) unless the recipient of the link is an invited guest who is entering the meeting outside of Canvas.
     • Waiting Room: Enable Waiting Room for the meeting if you’d like to control when participants join the meeting.
       • The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one, or hold all attendees in the Waiting Room and admit them all at once. You can send all participants to the Waiting Room when joining your meeting, or you can allow participants from your Zoom account and participants with specified domains to bypass the Waiting Room. As the host, you can also choose to automatically move participants to the Waiting Room while a meeting is in progress if you lose connection from the meeting.
5. Meeting Options (optional):
   • Allow participants to join before start time: Allow participants to join the meeting without you or before you join.
     • We don’t recommend allowing participants to join before start time, especially if you’re recording the session.
   • Mute participants on entry: If join before host is not enabled, mute participants as they join the meeting. Participants can unmute themselves after joining the meeting.
     • 
   • Breakout Room Pre-assign: Set up your breakout rooms before the meeting for quicker assignments.
   • Automatically record meeting: Select if you want to record On the local computer or In the cloud.
     • We recommended selecting In the cloud. 
6. Advanced Options:
   • Add Alternative Host(s) by entering NEOMED e-mail addresses separated by a comma.
     • Alternative Hosts:
       • must have a NEOMED Zoom Account;
       • are generally TAs, Course Admins and other teaching faculty; and
       • can manage polls and breakout rooms during a meeting.
7. Click Save.

Need Additional Help?

Please submit a Zoom Support Request for further assistance.